Last updated July 3, 2020
This Terms of Service Agreement (this “Agreement”) is made and entered into by and between you, as a User (as defined below), and FindrPro Limited, a Bahamas corporation (Registered Number: 76343 C) doing business as ProPaySoft, and its subsidiaries and affiliates (collectively, “ProPaySoft”). This Agreement contains the terms and conditions that govern the use of ProPaySoft’s payroll and HR platform (the “Platform”). ProPaySoft directly, and through its website (https://propaysoft.com) and the associated domains thereof (the “Site”), offers customers the products and services listed at https://ProPaySoft.com/ (as such list may be updated, modified, or otherwise changed from time to time, collectively, the “Services”).
This Agreement is applicable to all persons who use or access the Platform and/or the Services, in their company’s capacity or in an individual capacity, including authorized users representing the company, its employees, or other persons using or accessing the Services (collectively, “Users” and each, a “User”). If User is agreeing to these terms on behalf of a business or an individual other than User, User represents and warrants that User has authority to bind that business or other individual to this Agreement, and User’s agreement to these terms will be treated as the agreement of such business or individual. In that event, “User” also refers to that business or individual. By clicking the applicable button to indicate User’s acceptance of this Agreement, or by accessing or using the Platform, User agrees, effective as of the date of such action, to be bound by the Agreement.
Please review Section 23 of this Agreement carefully, as it contains an arbitration provision, which requires User to resolve disputes with ProPaySoft through final, binding arbitration on an individual basis. By entering into this Agreement, User is acknowledging that User has read, and that User understands the terms of this Agreement and that User agrees to be bound by the dispute resolution provision.
By accessing the website at https://propaysoft.com, you are agreeing to be bound by these terms of service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site.
- Services Fees and Charges
User agrees to pay the fees for the Services in accordance with the applicable fee schedules listed at https://propaysoft.com/ and User authorizes ProPaySoft to debit User’s designated bank account, as specified by User through the Platform (the “Bank Account”), for all fees as they become payable. Unless otherwise stated in the applicable Service Terms, fees for the Services are typically based on the calendar months in which User is enrolled in any Services (so, for example, if User is enrolled in a Service Plan for a given calendar month, User would be charged for such month even if User does not run payroll in such month), and such fees are applied in full for a given calendar month, regardless of whether User is only enrolled in the Services for a portion of such month. Except for certain fees for particular add-on services that User has opted into, fees for the Services will be billed to User and debited from User’s Bank Account on a monthly calendar basis, in arrears. Notwithstanding the foregoing, ProPaySoft may invoice User for any applicable, outstanding fees, and User shall pay such invoice within fifteen (15) days of receipt thereof via money transfer, ACH, check, or any other payment method ProPaySoft may deem acceptable in its sole discretion. All fees are non-refundable. ProPaySoft may charge additional fees for exceptions processing, setup, and other special services (including optional add-on services).
ProPaySoft reserves the right to change the fees for its Services from time to time. User will be notified of any change to existing fees at least thirty (30) days before the fee change goes into effect. If a fee increase or change to this Agreement is not acceptable to User, User may cancel the Services as provided herein prior to the time when such fee increase or change to this Agreement takes effect. User’s continued use of the Services beyond the cancellation window constitutes User’s agreement to those changes. If ProPaySoft is unable to collect fees due because of insufficient funds in User’s Bank Account or for any other reason, User must pay the amount due immediately upon demand, plus any applicable exceptions processing fees, bank fees, or charges for return items, plus interest at the lesser of 18% per annum or the maximum rate permitted by law, plus attorneys’ fees and other costs of collection as permitted by law.
- User Accounts
To use the Platform, User must have an account with ProPaySoft (an “Account”). User hereby authorizes ProPaySoft to obtain and store User’s Account information as necessary to make the Platform available to User.
- Who May Use the Platform
User may use the Platform only if User is sixteen (16) years of age or older and is not barred from using the Services under applicable law.
- User’s Compliance with the Agreement
Use of the Platform and the Services are each conditioned upon User’s full compliance with this Agreement and all applicable laws, rules, and regulations.
- User Is Responsible for Certain Information and Obligations Relating to the Services
User will designate and authorize either itself and/or one or more individuals with authority to (i) act on User’s behalf, (ii) provide information on User’s behalf, and (iii) bind User and/or User’s business with respect to the Services (each such individual, an “Account Administrator”). An Account Administrator is authorized by User to access the Services by entering a confidential user ID and password. Such Account login information will entitle the Account Administrator, depending on their designation and the permissions given by User, to have the authority to input information and access, review, modify, and/or provide approvals on User’s behalf.
User is solely responsible for all actions taken under any Account that User has access to. Any actions taken under Accounts that User has access to will be deemed authorized by User, regardless of User’s knowledge of such actions (the “Authorized Actions”). Authorized Actions include but are not limited to (i) actions taken by User, an Account Administrator, or an authorized representative of User (an “Authorized Representative”), and (ii) actions that User, an Account Administrator, or an Authorized Representative (or anyone that ProPaySoft reasonably believes to be User, an Account Administrator, or an Authorized Representative) directs or instructs ProPaySoft to take on its behalf.
In addition, User is solely responsible for (i) following instructions that ProPaySoft provides to User with respect to the Services, whether such instructions are provided via the Platform, email, or otherwise, (ii) obtaining, maintaining, and keeping secure any equipment and ancillary services necessary to connect to, access, or otherwise utilize the Platform, including but not limited to internet access, networking equipment, hardware, software, and operating systems, and (iii) maintaining applicable accounts with providers of Third-Party Services (as defined below) utilized by User.
User will, and will cause authorized users of User’s Account, including but not limited to Account Administrators and Authorized Representatives, to take reasonable steps to adequately secure, and keep confidential, any User Account passwords or credentials, and any information accessible via the User Account. If User believes or suspects that User’s Account or passwords or credentials for User’s Account have been disclosed to, accessed by, or compromised by unauthorized persons, User must immediately notify ProPaySoft. ProPaySoft reserves the right to prevent access to the Services if ProPaySoft has reason to believe that User’s Account or passwords or credentials for User’s Account have been compromised.
User is responsible for providing ProPaySoft with the timely information required for ProPaySoft to perform the Services. User may furnish such information directly to ProPaySoft or via an Account Administrator or Authorized Representative, such as User’s accountant. Furthermore, User represents and warrants to ProPaySoft that for any information that User shares with ProPaySoft, whether directly, via its Account Administrator, or via its Authorized Representative, User will have the authority to share such information. User is responsible for the accuracy and completeness of information provided to ProPaySoft, and User will ensure that any such information, whether provided by User, an Account Administrator, or Authorized Representative, is accurate and complete. Moreover, User is required to maintain the accuracy and completeness of such information on an ongoing basis and will promptly notify ProPaySoft, whether directly or through an Account Administrator or Authorized Representative, of any changes to the information provided to ProPaySoft.
In addition, User, whether directly or through its Account Administrators or Authorized Representatives, is responsible for reviewing any reports, filings, information, documents or materials (collectively, the “Materials”) posted to the Platform by ProPaySoft (or otherwise made available to User by ProPaySoft) for User’s review, and User or its Account Administrators or Authorized Representatives must notify ProPaySoft of any inaccuracies in the Materials as soon as possible, or within the time period specified in communications received from ProPaySoft.
User, whether directly or through its Account Administrators or Authorized Representatives, is also obligated to promptly notify ProPaySoft of any third-party notices that User may receive which could affect ProPaySoft’s ability to effectively provide the Services or increase the likelihood that a Claim (as defined below) is brought against User or ProPaySoft in connection with the Services, such as notices from the National Insurance Board or other government agencies regarding penalties or errors relating to the Services, and, if User subscribes to the Benefits Service (as defined in the Health Insurance Benefits Service Terms), notices from insurance carriers regarding eligibility, enrollment, payment, or any other communications affecting the contract of services with that insurance carrier.
User agrees that, to the fullest extent permitted by law, the provision of Account login credentials (e.g., username and password) or identity verification credentials to ProPaySoft by User, an Account Administrator, or an Authorized Representative, together with any actions authorized by such foregoing parties via the Platform (e.g., clicking the “Submit Payroll” or other buttons) or otherwise (e.g., verbally telling a ProPaySoft Customer Care representative to take an action), will have the same effect as such parties providing a written signature authorizing electronic payments, filings, or any other actions in connection with the Services.
- User Verification
User gives ProPaySoft permission to obtain, verify, and record information that identifies the individual who creates an Account, is the intended user of an Account, or accesses the Services. ProPaySoft may ask for User’s name, address, date of birth, national insurance number, and other information that will allow ProPaySoft to identify User. ProPaySoft may also ask to see User’s driver’s license or other identifying documents. ProPaySoft may, at its discretion, decline to offer the Services for any reason, including in the event that the Services enrollment process is not satisfactorily completed, ProPaySoft is unable to verify legitimacy of User’s business, and/or for other lawful business reasons.
- Third-Party Services, Websites, and Resources
Through the Platform, User will be able to elect to receive services from partners of ProPaySoft (each such service, a “Third-Party Service,” and each such partner, a “Partner”). User is solely responsible for, and assumes all risk arising from, User’s election to receive and User’s receipt of any Third-Party Service. ProPaySoft is not responsible for Third-Party Services or any material, information, or results made available through Third-Party Services. The applicable Partners may require User to agree to terms and conditions or agreements with respect to their provision of the Third-Party Services to User. If User elects to receive a Third-Party Service, User authorizes ProPaySoft to submit to the applicable Partner any and all documents and information about User, User’s business and User’s business’ employees that are necessary for such Partner to provide the Third-Party Service to User, including, without limitation, User’s payroll information, bank account information, User’s employees’ bank account information, and any additional information, such as the personal information of User’s employees, requested by such Partner that User has provided to ProPaySoft in connection with this Agreement and User’s receipt of the Services (collectively, the “Shared Information”). User is responsible for the accuracy of all Shared Information. User represents and warrants that User has all the rights in and to any Shared Information necessary to provide Shared Information to ProPaySoft and for ProPaySoft to provide it to Partners, and that ProPaySoft’s use or disclosure of Shared Information as contemplated hereunder will not violate any rights of privacy or other proprietary rights, or any applicable local laws, regulations, orders, or rules. User agrees that by electing to receive a Third-Party Service, and by consenting and authorizing ProPaySoft to submit User’s Shared Information to a Partner, User has waived and released any Claim against ProPaySoft and its directors, officers, and employees arising out of a Partner’s use of User’s Shared Information, even if that use is not authorized by the applicable agreement between User and the Partner.
The Platform and the Services may contain links to third-party websites or resources. ProPaySoft provides these links only as a convenience and is not responsible for the content, products, or services on or available from those websites or resources, or links displayed on such websites. User acknowledges its sole responsibility for, and assumes all risk arising from, User’s use of any third-party websites or resources.
- Proprietary Rights
User Content and Licenses Granted
“User Content” means any text, graphics, images, music, software, audio, video, works of authorship of any kind, and documents, information, or other materials that are uploaded to, posted to, stored on, or created using the Platform by Users. For the avoidance of doubt, any templates, documents, or materials that ProPaySoft provides to User via the Services shall constitute ProPaySoft Content (as defined below) hereunder. ProPaySoft does not claim any ownership rights in any User Content and nothing in this Agreement will be deemed to restrict any rights that User may have to use and exploit User Content. However, by making any User Content available through the Services, User hereby grants to ProPaySoft a non-exclusive, transferable, sublicensable, worldwide, royalty-free license to use, copy, modify, create derivative works based upon, publicly display, publicly perform, and distribute User Content in connection with operating and providing the Platform and the Services. User is solely responsible for all User Content. User represents and warrants that User owns all User Content or User has all rights that are necessary to grant ProPaySoft the license rights in User Content under this Agreement. User Content is subject to the provisions of Section 12, and ProPaySoft has the right to remove User Content from the Platform in accordance with Section 13.
User may generally remove User Content from the Platform, provided that certain types of User Content may not be removed from the Platform, as further specified in particular Service Terms. Moreover, in certain instances, some User Content may not be completely removed and copies of User Content may continue to exist on the Platform. ProPaySoft is not responsible or liable for the removal or deletion of (or the failure to remove or delete) any User Content.
ProPaySoft’s Intellectual Property Rights
“ProPaySoft Content” means text, graphics, images, music, software, audio, video, works of authorship of any kind, and documents, information, or other materials that are posted, generated, provided, or otherwise made available through the Services by ProPaySoft, other than User Content. User Content and ProPaySoft Content shall be collectively referred to herein as “Content.” ProPaySoft and its licensors exclusively own all worldwide right, title, and interest in and to the ProPaySoft Content, and also in and to the Platform and the Services, including in each case all associated intellectual property rights (“ProPaySoft IP”). User acknowledges that the Platform, Services, and ProPaySoft Content are protected by copyright, trademark, and other laws of the Commonwealth of The Bahamasunite. User agrees not to remove, alter, or obscure any copyright, trademark, service mark, or other proprietary rights notices incorporated in or accompanying the Platform, Services, or ProPaySoft Content. This Agreement does not convey any proprietary interest in or to any ProPaySoft IP or rights of entitlement to the use thereof except as expressly set forth herein. Any feedback, comments, and suggestions User may provide for improvements to the Platform, Services, or ProPaySoft Content (“Feedback”) is given entirely voluntarily and ProPaySoft will be free to use, disclose, reproduce, license, or otherwise distribute and exploit such Feedback as it sees fit, entirely without obligation or restriction of any kind. Feedback includes, without limitation, feedback User provides to ProPaySoft in response to any surveys ProPaySoft conducts, through any available technology, about User’s experience.
Subject to User’s compliance with this Agreement, ProPaySoft grants User a limited, non-exclusive, non-transferable, non-sublicensable license to access, view, and download ProPaySoft Content solely in connection with User’s permitted use of the Platform for User’s own behalf.
- Consent to Receive SMS/MMS Messages About User’s Account
By providing User’s mobile phone number to ProPaySoft, User agrees that ProPaySoft may send User autodialed Short Message Service (“SMS”) or Multimedia Messaging Service (“MMS”) messages about activity in User’s Account and service updates, as well as SMS or MMS messages soliciting User’s feedback about the Services and User’s experience interacting with ProPaySoft’s Customer Care team. Standard message and data rates may apply. Note that ProPaySoft will not send User autodialed marketing SMS or MMS messages unless User expressly agrees in writing to receive such messages. If User would like to opt out of receiving SMS and MMS messages, User should contact firstname.lastname@example.org.
- General Prohibitions
User agrees not to take any of the following actions:
Post, upload, publish, submit, share, distribute, or transmit any User Content that: (i) User lacks the authority to post, upload, publish, submit, share, distribute, or transmit; (ii) infringes, misappropriates, or violates a third party’s patent, copyright, trademark, trade secret, moral rights, or other intellectual property rights, or rights of publicity or privacy; (iii) violates, or encourages any conduct that would violate, any applicable law or regulation or would give rise to civil liability; (iv) is fraudulent, false, misleading, or deceptive; (v) is defamatory, indecent, obscene, pornographic, vulgar, or offensive; (vi) promotes discrimination, bigotry, racism, hatred, harassment, or harm against any individual or group; (vii) is violent or threatening or promotes violence or actions that are threatening to any person or entity; (viii) promotes illegal or harmful activities or substances; or (ix) contains software viruses, worms, defects, Trojans, adware, spyware, malware, or other similar computer code, files, or programs designed to interrupt, destroy, or limit the functionality of any computer software or hardware device;
Use the Services other than as authorized in this Agreement;
Resell, sublicense, timeshare, or otherwise share the Services with any third party;
Display, mirror, or frame (i) the Site, or the layout or design of any page on the Site or form contained on a page; (ii) the Platform; (iii) the Services; or (iv) ProPaySoft Content or any individual element within the Site, Platform, or Services, including ProPaySoft’s name and any ProPaySoft trademark, logo, or other proprietary information, in each case, without ProPaySoft’s express prior written consent;
Access, tamper with, or use non-public areas of the Platform, Services, ProPaySoft’s computer systems, or the technical delivery systems of ProPaySoft’s providers;
Interfere or attempt to interfere with the proper working of the Platform or the Services (including but not limited to any application, function, or use of the Services) or any activities conducted on the Services;
Take any action that imposes or may impose (as determined by ProPaySoft in ProPaySoft’s sole discretion) an unreasonable or disproportionately large load on ProPaySoft’s (or Partners’) infrastructure;
Use manual or automated software, devices, or other processes to “crawl” or “spider” any page of the Site;
Harvest or scrape any Content from the Platform or Services;
Attempt to probe, scan, or test the vulnerability of any ProPaySoft system or network or breach any security or authentication measures;
Avoid, bypass, remove, deactivate, impair, descramble, or otherwise circumvent any technological measure implemented by ProPaySoft or any of ProPaySoft’s providers or any other third party (including another User) to protect the Platform, Services, or Content;
Attempt to access or search the Platform, Services, or Content or download Content from the Platform or Services through the use of any engine, software, tool, agent, device, or mechanism (including spiders, robots, crawlers, data mining tools, or the like), other than the software and/or search agents provided by ProPaySoft or other generally available third-party web browsers;
Access the Services for the purposes of monitoring its availability, performance, or functionality, or for any other benchmarking or competitive purposes;
Send any unsolicited or unauthorized advertising, promotional materials, email, junk mail, spam, chain letters, or other form of solicitation through the Platform or Services;
Use any meta tags or other hidden text or metadata utilizing a ProPaySoft trademark, logo, URL, or product name without ProPaySoft’s express written consent;
Use the Platform, Services, or Content, or any portion thereof, (i) for any purpose other than User’s internal business purposes, or (ii) for the benefit of any third party or in any manner not permitted by this Agreement;
Forge any TCP/IP packet header or any part of the header information in any email or newsgroup posting, or in any way use the Platform, Services, or Content to send altered, deceptive, or false source-identifying information;
Attempt to decipher, decompile, disassemble, reverse engineer, or otherwise attempt to derive any source code, or underlying ideas, or algorithms of any of the software used to provide the Platform, Services, or Content;
Modify, translate, or otherwise create derivative works of any part of the Platform, Services, or Content other than User’s own User Content;
Interfere with, or attempt to interfere with, the access of any User, host, or network, or use any device, software, or routine that is intended to damage, surreptitiously intercept, or expropriate any system, data, or communication, including, without limitation, by sending a virus, overloading, flooding, spamming, or mail-bombing the Platform or Services;
Collect from or store on the Platform or Services any personally identifiable information or protected health information of other Users without their express permission;
Impersonate or misrepresent User’s affiliation with any person or entity;
Engage in any fraudulent, deceptive, or illegal practices or activities, or use the Services to directly or indirectly support any such practices or activities;
Violate any applicable law, rule, or regulation; or Encourage, assist, or enable any other individual to do any of the foregoing.
- ProPaySoft’s Rights to Monitor User Content and Conduct
Although ProPaySoft is not obligated to monitor access to or use of User Content or to review or edit any User Content, ProPaySoft has the right to do so for the purposes of operating the Platform and Services, ensuring compliance with this Agreement, and complying with applicable law or other legal requirements. ProPaySoft reserves the right, but is not obligated, to remove or disable access to any User Content, at any time and without notice, for any reason, including, but not limited to, if ProPaySoft, at ProPaySoft’s sole discretion, considers any User Content to be objectionable or in violation of this Agreement.
ProPaySoft has the right to monitor access to and use of the Platform, Services, and Content and to investigate conduct that ProPaySoft believes could affect the Platform, Services, or Content, including violations of this Agreement. ProPaySoft may also consult and cooperate with law enforcement authorities and administrative agencies to prosecute Users who violate the law.
- ProPaySoft Makes No Representations Regarding Platform Availability
ProPaySoft makes no representations or warranties about the Platform’s uptime, availability, or permissibility in any particular geographical location. From time to time, scheduled system maintenance or emergency maintenance may occur, and during such maintenance periods, the Platform may be inaccessible and unavailable, with or without notice to User.
- The Platform Can Cause Irrevocable Damage to User Content
The Platform’s performance of actions initiated by User may irrevocably modify and/or delete User Content. USER ACKNOWLEDGES AND AGREES THAT PROPAYSOFT IS NOT RESPONSIBLE FOR THE LOSS OR MODIFICATION OF ANY USER CONTENT AND THAT USER’S USE OF THE PLATFORM IS AT USER’S OWN RISK.
- Warranty Disclaimers
User’s use of the Platform, Services, and Content is entirely at User’s own risk. ProPaySoft is not in the business of providing legal, regulatory, tax, financial, employment, or other professional services or advice. Any information provided by ProPaySoft via the Platform or otherwise is meant for informational purposes only and should not be interpreted as professional advice. User should consult a professional that is trained or licensed in the relevant area if User needs such assistance. Notwithstanding the foregoing, ProPaySoft’s licensed accountant may provide professional advice regarding accounting to Users that subscribe for ProPaySoft’s CPA/Accountant Services. In addition, certain Partners have licensed professionals who may provide professional advice.
TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, THE PLATFORM, SERVICES, AND PROPAYSOFT CONTENT ARE PROVIDED “AS IS,” WITHOUT WARRANTY OF ANY KIND MADE BY PROPAYSOFT. WITHOUT LIMITING THE FOREGOING, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, PROPAYSOFT DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, DATA LOSS, AND NON-INFRINGEMENT. FURTHERMORE, PROPAYSOFT MAKES NO WARRANTIES REGARDING THE ACCURACY, RELIABILITY, TIMELINESS, TRUTHFULNESS, COMPLETENESS, OR QUALITY OF ANY INFORMATION OR PROPAYSOFT CONTENT IN OR LINKED TO THE SERVICES. PROPAYSOFT CANNOT GUARANTEE THE ACCURACY OR COMPLETENESS OF USER CONTENT AND MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO USER CONTENT. PROPAYSOFT DOES NOT WARRANT THAT THE PLATFORM, SERVICES, OR PROPAYSOFT CONTENT WILL (I) MEET USER’S EXPECTATIONS OR REQUIREMENTS; (II) BE COMPLETELY SECURE OR FREE FROM ERRORS, BUGS, VIRUSES, OR OTHER HARMFUL COMPONENTS; OR (III) BE FREE FROM INTERRUPTION, THEFT, OR DESTRUCTION.
If any error results, whether directly or indirectly, from ProPaySoft’s reliance on information (or modifications to information) provided by User, an employee or independent contractor of User, an Account Administrator, an Authorized Representative, or anyone that ProPaySoft reasonably believes to be User, an employee or independent contractor of User, an Account Administrator, or an Authorized Representative of User (each such error, a “Resulting Error”), then ProPaySoft will attempt to correct the Resulting Error, but ProPaySoft makes no warranties or guarantees that it will be able to partially or fully correct the Resulting Error.
ProPaySoft does not warrant, endorse, guarantee, or assume responsibility for any product or service, including without limitation Third-Party Services, advertised or offered by a third party through the Platform or any hyperlinked website or service, and ProPaySoft will not be a party to or in any way be responsible for monitoring any transaction between User and third-party providers of products or services.
ProPaySoft works with third-party service providers to provide the Services, and unless otherwise stated in an agreement between User and any such third-party service provider, the third-party service providers (i) make no warranty as to the accuracy or completeness of information provided to User, and (ii) disclaim express warranties or implied warranties imposed by law with respect to the services they provide, whether directly or indirectly, to User.
User will indemnify and hold harmless ProPaySoft and its officers, directors, employees, and agents (the “Indemnified Parties”), from and against any claims, disputes, demands, liabilities, damages, losses, costs, judgements, penalties, fines, and expenses (including, without limitation, reasonable legal and accounting fees) (collectively, the “Claims”), arising out of or in any way connected with (i) User’s access to or use of the Platform, Services, or Content; (ii) User Content; (iii) User’s violation or alleged violation of this Agreement; (iv) User’s violation or alleged violation of any third party right, including without limitation any right of privacy or publicity, or any right provided by any labor or employment law, rule, or regulation, or any intellectual property right; (v) User’s violation or alleged violation of any applicable law, rule, or regulation, including but not limited to wage and hour laws; (vi) User’s violation of the NIB Rules; (vii) User’s gross negligence, fraudulent activity, or willful misconduct; (viii) ProPaySoft’s or any other Indemnified Party’s use of or reliance on information or data furnished by User, an employee or independent contractor of User, User’s Account Administrator, or User’s Authorized Representative in providing the Services, or otherwise in connection with this Agreement; (ix) actions or activities that ProPaySoft or any other Indemnified Party undertakes in connection with the Services or this Agreement at the direct request or instruction of anyone that ProPaySoft or any other Indemnified Party reasonably believes to be User, an Account Administrator, or an Authorized Representative (each such action or activity, a “Requested Action”); (x) ProPaySoft’s or any other Indemnified Party’s use of or reliance on information or data resulting from such Requested Actions; or (xi) User’s failure, or the failure of any Account Administrators or Authorized Representatives, to properly follow ProPaySoft’s instructions with respect to the Services.
- Limitation of Liability
ProPaySoft is not responsible or liable for (i) User Content or anyone’s reliance on User Content; (ii) Resulting Errors or any consequences or Claims directly or indirectly arising from Resulting Errors; (iii) any consequences or Claims directly or indirectly resulting from User’s delay in providing, or User’s failure to provide, ProPaySoft with information necessary for its provision of Services; (iv) User’s violation of the NIB Rules; (v) unauthorized third-party actions taken in User’s Account and any transactions, consequences, or Claims arising therefrom; (vi) User’s negligence or any negligence of User’s Account Administrator or Authorized Representative; (vii) any Claims, or portions of any Claims, that could have reasonably been avoided or mitigated by User through reasonable efforts; (viii) any circumstances or Claims arising out of or related to a Partner’s use of User’s Shared Information; (ix) any Requested Actions, or any consequences or Claims directly or indirectly resulting therefrom; or (x) User’s failure, or the failure of any Account Administrators or Authorized Representatives, to properly follow ProPaySoft’s instructions with respect to the Services.
NEITHER PROPAYSOFT NOR ANY OTHER PARTY INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE PLATFORM, SERVICES, OR PROPAYSOFT CONTENT WILL BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE, OR SYSTEM FAILURE, OR THE COST OF SUBSTITUTE SERVICES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, OR FROM THE USE OF OR INABILITY TO USE THE PLATFORM, SERVICES, OR CONTENT, WHETHER SUCH DAMAGES ARE BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT PROPAYSOFT HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES, EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATION MAY NOT APPLY TO USER. IN NO EVENT WILL PROPAYSOFT’S TOTAL LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE PLATFORM, SERVICES, OR CONTENT EXCEED THE AMOUNTS USER HAS PAID TO PROPAYSOFT FOR USE OF THE PLATFORM, SERVICES, OR CONTENT IN THE SIX (6) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENTS GIVING RISE TO THE APPLICABLE CLAIM. THE EXCLUSIONS AND LIMITATIONS OF DAMAGES SET FORTH ABOVE ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN PROPAYSOFT AND USER.
- Duty to Mitigate
If User becomes aware of, or reasonably should have been aware of, any facts, issues, information, or circumstances which are reasonably likely, whether alone or in combination with any other facts, issues, information, or circumstances, to lead to a Claim against ProPaySoft or User in connection with this Agreement, User must use reasonable efforts to mitigate any loss that may give rise to such a Claim.
- Term; Termination; Suspension
The Services and this Agreement will continue until they are terminated by either party. User may terminate the Services and this Agreement through User’s Account. ProPaySoft may terminate the Services and this Agreement by giving User at least thirty (30) days’ prior written notice. In addition to ProPaySoft’s foregoing termination right, ProPaySoft may immediately suspend or restrict User’s Account; suspend or restrict User’s access to the Platform or any Services; block User’s ability to use any particular feature of a Service; or immediately terminate the Services and this Agreement, in each case with or without notice to User, in the event that: (i) ProPaySoft has any reason to suspect or believe that User may be in violation of this Agreement; (ii) ProPaySoft determines that User’s actions are likely to cause legal liability for or material negative impact to ProPaySoft; (iii) ProPaySoft believes that User has misrepresented any data or information or that User has engaged in fraudulent or deceptive practices or illegal activities or; (iv) ProPaySoft has determined that User is behind in payment of fees for the Services and User has not cured such non-payment within five (5) days of ProPaySoft providing User with notice of the non-payment. Furthermore, while ProPaySoft strives to support a multitude of business and organization types, in certain unique situations, if ProPaySoft cannot support the payroll-related services for User’s business or organization type, ProPaySoft may immediately terminate the Services and this Agreement upon written notice to User.
The termination of any of the Services or this Agreement will not affect User’s or ProPaySoft’s rights with respect to transactions which occurred before termination. ProPaySoft will have no liability for any costs, losses, damages, penalties, fines, expenses, or liabilities arising out of or related to ProPaySoft’s termination of this Agreement. Sections 2 (to the extent that there are any unpaid fees for services rendered as of the time of termination of this Agreement), 4, 5, 6, 11, 13, 14, and 15 through 27 of this Agreement, and any sections of the Service Terms which by their nature should survive, will survive and remain in effect even if this Agreement is terminated, cancelled, or rescinded.
Upon termination of any of the Service(s) and/or termination of this Agreement, User’s right to access and use such terminated Services(s) will automatically terminate; provided, however, that ProPaySoft will generally continue to provide User with the ability to access User’s Account in a limited capacity with respect to such terminated Service(s) to view and download information that was available in User’s Account at the time of termination of such Service(s) (the “Limited Access Rights”). While User has Limited Access Rights, User must use reasonable efforts to adequately secure, and keep confidential, any passwords or credentials for User’s Account, and any information accessible via User’s Account. ProPaySoft may deny the Limited Access Rights to User, or ProPaySoft may revoke the Limited Access Rights at any time, in its sole discretion, if it has any reason to believe that User may have at any time breached Section 12 of this Agreement.
- Changes to the Agreement, Platform, or Service
ProPaySoft may modify the Agreement at any time, in ProPaySoft’s sole discretion. If ProPaySoft does so, ProPaySoft shall let User know either by posting the modified Agreement on the Platform or Site or through other communications. It is important that User reviews the Agreement whenever ProPaySoft modifies it because if User continues to use the Platform or Services after ProPaySoft has notified User of the modification and the modified Agreement has been posted on the Platform or Site, User is indicating to ProPaySoft that User agrees to be bound by the modified Agreement. If User does not agree to be bound by the modified Agreement, then User may not continue to use the Platform or Services. Because the Platform and Services are evolving over time, ProPaySoft may change or discontinue all or any part of the Platform, Services, or ProPaySoft Content at any time and without notice, at ProPaySoft’s sole discretion.
- Governing Law
This Agreement shall be interpreted and construed in accordance with the laws of the Commonwealth of The Bahamas, without regard to the conflicts of laws principles thereof.
- Dispute Resolution
Notwithstanding any other provision in this Agreement, and except as otherwise set forth in this section, if either User or ProPaySoft (“the Parties”) has any dispute, controversy, or claim, whether founded in contract, tort, statutory, or common law, concerning, arising out of, or relating to this Agreement, the Platform, or the Services, including any claim regarding the applicability, interpretation, scope, or validity of this arbitration clause and/or this Agreement that cannot be resolved directly between User and ProPaySoft, then:
The parties shall each nominate a senior representative from their business to act as their representative in relation to this Agreement and shall provide the other party with details of this person.
The parties’ representatives shall meet at regular intervals whilst this Agreement is in force to discuss in good faith its operation and any issues arising. Any disputed matter pursuant to this Agreement will be dealt with as follows:
23.1 In the first instance the parties shall arrange for the senior representative of each of them to meet within seven (7) business days solely in order to resolve the matter in dispute;
23.2 If the meeting referred to in clause 23.1 does not resolve the matter in question then any party may give written notice to the other to request a meeting within seven (7) business days between a director / partner of each party to seek to settle such dispute; and
23.3 If the meeting referred to in clause 23.2 does not resolve the matter in question then any party may give written notice to the other to request a meeting within seven (7) business days between the Chairman of each party to seek to settle such dispute.
23.4 Any dispute not resolved in accordance with clause 23 shall be referred to arbitration within seven (7) business days.
- Force Majeure
ProPaySoft is not responsible or liable for any delays or failures in performance from any cause beyond ProPaySoft’s control, including, but not limited to, acts of God, changes to laws or regulations, embargoes, wars, terrorist acts, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power outages, strikes, weather conditions, acts of hackers, acts of internet service providers, acts of any other third party, or acts or omissions of User.
Without limiting the generality of the foregoing or Section 16, the Platform and the Services rely on third-party technology and services, such as application programming interfaces, for Third-Party Services and web hosting services. Any change to the products or services offered by any of these third-party providers may materially and adversely affect, or entirely disable, User’s use of or access to the Platform and the Services. Likewise, ProPaySoft cannot guarantee that any User Content hosted on a third-party server will remain secure.
This Agreement, including all applicable Service Terms, constitutes the entire agreement between ProPaySoft and User regarding the Platform, Services, and Content and replaces all prior understandings, communications, and agreements, oral or written, regarding this subject matter. This Agreement may be modified only by a written amendment signed by the parties or as otherwise provided in Section 21. If any part of this Agreement is deemed to be unenforceable or invalid, that section will be removed without affecting the remainder of the Agreement. The remaining terms will be valid and enforceable. User may not assign this Agreement, by operation of law or otherwise, without ProPaySoft’s prior written consent. Any attempt by User to assign or transfer this Agreement, without such consent, will be null. ProPaySoft may freely assign or transfer this Agreement without restriction. The provisions of this Agreement shall inure to the benefit of, and be binding upon, the parties and their respective successors and permitted assigns.
Any notices or other communications provided by ProPaySoft under this Agreement, including those regarding modifications to this Agreement, will be given: (i) via email; or (ii) by posting to the Platform. For notices made by e-mail, the date of receipt will be deemed the date on which such notice is given. For notices made by posting to the Platform, the date of such posting will be deemed the date that notice is given. ProPaySoft’s failure to enforce any right or provision of this Agreement will not be considered a waiver of such right or provision. The waiver of any such right or provision will be effective only if in writing and signed by a duly authorized representative of ProPaySoft. Except as expressly set forth in this Agreement, the exercise by either party of any of its remedies under this Agreement will be without prejudice to its other remedies under this Agreement or otherwise.
- Electronic Transmission
This Agreement, and any amendments hereto, by whatever means accepted, shall be treated in all manner and respects as an original contract and shall be considered to have the same binding legal effect as if it were an original signed version thereof, delivered in person. Neither party hereto shall argue that a contract was not formed hereunder based on either (i) the use of electronic means to deliver a signature or to indicate acceptance of this Agreement or (ii) the fact that any signature or acceptance of this Agreement was transmitted or communicated through electronic means; and each party forever waives any related defense.
- Contact Information
If User has any questions about this Agreement, the Platform, or the Services, User may contact ProPaySoft at email@example.com or (242) 676-5391. ProPaySoft, the provider of the Services, is located at Madeira and Tedder Streets, Nassau, The Bahamas.